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VENDORS

OUTDOOR VENDORS

As a vendor at the UMVF, you’ll also benefit from the energy and excitement of the event itself. With live music, cultural performances, and a wide range of activities, the UMVF is a celebration of all that makes our community special. By participating as a vendor, you’ll be a part of this unique and inspiring atmosphere.
So don’t wait – sign up today* to join the UMVF community and be a part of this one-of-a-kind event. We can’t wait to see what you’ll bring to the table!

*Application submission does not guarantee a contract. All applications submitted will be vetted and selections will be chosen based on first come first serve basis.*

Pricing:

  • $250 per 10ft x 10ft space
  • Must provide your own tables and chairs
  • Payment must be made by May 1st to ensure your space 

INCLUDED IN YOUR FEE:

  • POWER
  • ON-SITE STAFF DURING BUSINESS HOURS
  • FREE PARKING
  • PRE-ADVERTISING IS AVAILABLE IF COMMUNICATED AHEAD OF TIME
  • 2 DAILY GATE PASSES. ADDITIONAL PASSES MAY BE PURCHASED FOR ADDED STAFF

CAMPING NOT INCLUDED. CAMPING SPOTS ARE AVAILABLE FOR A SEPARATE FEE. PLEASE INQUIRE
AT THE TIME OF APPLICATION IF YOU WILL REQUIRE A SPOT.

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FOOD VENDORS

If you would like to participate in the 2024 Upper Missouri Valley Fair, please fill out the below form and submit and we will be in contact shortly.

**A submitted application does not guarantee a vendor spot at this year’s fair**

Once we have received all the applications, we review each one of them and decide how many spaces we need to fill and take from the pool of applications.
We take into consideration the following:
If you have been a previous vendor at our fair.
If you sell a product that we currently do not offer.
The type of booth space do you need to sell your product. (Space limitations)
Your requirement for power and sewer service.
Your requirement of a 2nd vehicle on-premises. (Space limitations)

  • Applications accepted free of charge until March 15, 2024
  • Applications received March 15-April 1, 2023 must include a $25 late fee for consideration
  • NO APPLICATIONS WILL BE ACCEPTED AFTER APRIL 1ST

**Application does not gaurantee a contract. All applications submitted will be vetted and selections will be chosen based on variety and uniqueness

  • The following check list of items must accompany all applications:

– Proof of insurance
– State ID
– Tax ID
– Photo of set up

  • FEE SCHEDULE:

– UP TO 15 FEET-$1000
– $100 PER ADDITIONAL FOOT OVER 15FT

  • INCLUDED IN YOUR FEE:

– FORKLIFT SERVICE FOR SETUP/TEARDOWN
– POWER
– ON SITE STAFF DURING BUSINESS HOURS
– FREE PARKING
– PRE-ADVERTISING AVAILABLE IF COMMUNICATED AHEAD OF TIME
– 2 DAILY GATE PASSES. ADDITIONAL PASSES MAY BE PURCHASED FOR ADDED STAFF

CAMPING NOT INCLUDED. CAMPING SPOTS ARE AVAILABLE FOR A SEPARATE FEE. PLEASE INQUIRE AT THE TIME OF APPLICATION IF YOU WILL REQUIRE A SPOT.

RULES AND REGULATION

SETUP MUST BE COMPLETED BY 12PM ON TUESDAY JUNE 25TH

*ALL DELIVERIES MUST BE COMPLETED BY 10AM DAILY AT THE EAST GATE ONLY. PLEASE MAKE ARRANGEMENTS WITH YOUR SUPPLIERS AHEAD OF TIME AND HAVE THE APPROPRIATE MEANS FOR TRANSFERING YOUR ITEMS TO AND FROM THE GATE.

*YOU ARE RESPONSIBLE FOR YOUR OWN GARBAGE REMOVAL. YOU MUST LEAVE YOUR VENDOR SPACE AS IT WAS WHEN YOU ARRIVED. ANY DEBRIS OR GARBAGE LEFT BEHIND WILL RESULT IN NOT BEING ALLOWED BACK TO OUR EVENTS.

*ALL VENDORS MUST BE OFF THE PREMISES BY THE MONDAY AFTER FAIR AT 1PM. NO EXCEPTIONS.

*THERE WILL BE A MANDATORY VENDORS MEETING TO GO OVER ANY AND ALL QUESTIONS/DETAILS. ONE REPRESENTATIVE FROM YOUR ENTITY MUST BE PRESENT. DETAILS WILL BE PROVIDED ONCE YOUR APPLICATION HAS BEEN SELECTED.

**ALL VENDORS ARE RESPONSIBLE FOR THEIR OWN ICE.

**PLEASE MAKE SURE ALL DELIVERIES TO THE GROUND ARE LABELED WITH YOUR BUSINESS NAME AND NOTIFY STAFF OF ANY IMPENDING DELIVERIES TO THE GROUNDS BEFORE HAND. THIS IS TO ENSURE YOU RECEIVED YOUR DELIVERIES IN A TIMELY MANNER.

***HEALTH INSPECTIONS WILL BE DONE ON SITE. FAILED HEALTH INSPECTION WILL RESULT IN TERMINATION OF YOUR CONTRACT, AND NO REFUNDS WILL BE GIVEN.

ONCE YOUR APPLICATION HAS BEEN APPROVED, PAYMENT OF FEES MUST BE MADE NO LATER MAY 1ST. FAILURE TO RECEIVE PAYMENT WILL RESULT IN YOUR APPLICATION BEING TERMINATED AND ANOTHER VENDOR CHOSEN.

ALL VENDORS MUST BE OPEN FROM 11am to 11pm Daily!!

ALL payments are FINAL. NO REFUNDS WILL BE GIVEN

Questions, please call Reachell Littlefield at 701-570-0256 or Brandy LaDue 701-770-6533

Applications can be submitted to :
Reachell Culp [email protected]

Submit a Food Vendor Application

Rules & Regulations

Attendance

42,000 guests attended the 2017 Upper Missouri Valley Fair over 5 days.

Insurance

One million dollar liability insurance must be provided to the Upper Missouri Valley Fair with the Upper Missouri Valley Fair Association as additionally insured.

Contracts

Every individual or company doing business on the Fairgrounds must have a signed contract. Concessionaires and exhibitors are prohibited from assigning, subletting or transferring a space that has been allotted to them, nor shall they sell any product that has not been listed on the contract or approved by the Fair management. Anything sold that is not listed on the contract will result in Termination of contract and removal from grounds.

Vendor Supplies

You need to make up your schedules with your suppliers.
THE SUPPLIERS MUST NOT PASS THE PEDESTRIAN GATES AFTER 9:30 AM.
All deliveries after 9:30am will have to be done in the parking lots and be brought in by hand.
MAKE YOUR PLANS ACCORDINGLY.

Exhibit / Concessions Space Fees

$1,000 up to 15 ft., $100 per each additional foot over 15 ft.

Included Free In The Prices Are:

  • Forklift service for set up and tear down
  • Power
  • On site staff during business hours
  • Free parking
  • Pre advertising if communicated ahead of time
  • 2 daily gate passes (additional passes may be purchased for added staff)

Electricity

CAMPING NOT INCLUDED. Camping spots are available for a separate fee.  Please inquire about camping at the time of application.

Food: All measurements must include awnings and signage

15 foot and under: $1,000

15 foot and over: $100 per each additional foot over 15 ft.

REFUNDS

All payments are final! No refunds on space(s) will be made. Space must be paid in full when the contract is issued. Gate admission is $5 a day for any additional employee/worker.

APPLICATIONS

Normally there are more applications for space than space available (applications will be reviewed upon first come first served basis) and the exhibits space department in its review of these applications, shall exercise its best judgment in determining what is in the best interest of the Upper Missouri Valley Fair and its patrons.

HOURS

Food 11:00 AM – 11:00 PM
(You may stay open later if you so choose)

UPPER MISSOURI VALLEY FAIR CONTACT INFORMATION

Questions?

Contact Reachell Littlefield at 701-570-0256 or Brandy LaDue 701-770-6533.

 

Thank you and we are excited to work with you for this great event!